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Reimbursement Groups

If applicable, setup Reimbursement Groups before creating Recovery Rules by clicking 'Revenue' then 'Recovery Rules' on the left navigation menu. Then select “Reimbursement Groups”:

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Enter a Reimbursement Group name then hit ENTER or click the “ +” icon and The Group Manager page will appear. 
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Use the Group Manager to group and assign an inclusion percent for each expense:
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Recovery Rules

There are several expense recovery methods and ways to avoid creating multiple recovery rules for prior year expenses. Be sure to read the ‘Pro Tip’ section in ‘Increase over Base’ and ‘Defined Amount’ to avoid building multiple recovery rules for different years. Begin creating recovery rules by entering a recovery name by clicking 'Revenue'>'Recovery Rules'>New Recovery Rule then hit ENTER or click the “+ “ icon and the Expense Group Manager will appear:
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Next, click the ‘Expense/Expense Group’ drop-down to apply the rule to a lone expense or expense group.

Method: Net

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Additional Information:

-Gross Up: is 100% by default and used to gross up the selected variable expense(s)or expense group by a specific %.

-SF Denominator: is used to assign a denominator for expense calculation. The options are:

  1. Total (actual): Total NRA
  2. Total (as leased): Total in-place NRA
  3. Occupied (actual):Occupied NRA
  4. Occupied (as leased):Occupied in-place NRA
  5. Custom: Define a custom SF value for any year
  6. SF denominator can be bifurcated by type of space such as office, industrial,retail, and storage

-Floor: used to define the floor SF

-Ceiling: used to define the ceiling SF

-Restrictions: are used to apply growth (%), floor ($), and ceiling ($) restrictions

Method: Increase over a Base

Base year amounts are automatically calculated for each year. These values are then used as the base amount for leases starting in the applicable year. For example, a lease starting in 2018 will use the 2018 base year amount, while a lease starting in 2020 will use the 2020 base year amount.
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Additional Information:

-Show prior years: is used to assign a base stop amount to previous years

-Hardcoded: is used to override the calculated base year amount

-Gross Up: is 100% by default and used to gross up the selected expense or expense group by X%

-SF Denominator: is used to assign a denominator for expense calculation. The options are:

  1. Total (actual): Total NRA
  2. Total (as leased): Total in-place NRA
  3. Occupied (actual): Occupied NRA
  4. Occupied (as leased): Occupied in-place NRA
  5. Custom: Define a custom SF value for any year

SF denominator can be bifurcated by type of space such as office, industrial, retail, and storage-Restrictions: are used to apply growth (%), floor ($), and ceiling ($) restrictions

Pro Tip:

-Avoid the time consuming task of building multiple recovery rules for each year, and simply enter a single recovery rule that covers multiple base year amounts. For example, if a property has data starting in 2017 with leases that started in 2010, 2012, and 2014, then select 'show prior years' and enter the base year amounts in the ‘Hardcoded’ field for those years.

Method: Defined Amount

Use this method to define a specific amount in $/SF/Year or $ Amount.
Fuel_Recovery_Rules_SS7.jpg
Additional Information:
-Growth: is used to select a growth scenario for the rule
-Gross Up: is 100% by default and used to gross up the selected expense or expense group by X%
-SF Denominator: is used to assign a denominator for expense calculation. The options are:
  1. Total (actual): Total NRA
  2. Total (as leased): Total in-place NRA
  3. Occupied (actual): Occupied NRA
  4. Occupied (as leased): Occupied in-place NRA
  5. Custom: Define a custom SF value for any year
SF denominator can be bifurcated by type of space such as office, industrial, retail, and storage
 
Pro Tip:
-Avoid the time consuming task of building multiple recovery rules for each year, and simply enter a single recovery rule that covers multiple base year amounts.
 
For example, if a property has data starting in 2017 with leases that started in 2010, 2012, and 2014, then select 'show prior years' and enter the base year amounts in the ‘Amount’ text box for those years.
 

Method: Exclude

Use this option to exclude a specific Expense or Expense Group from the recovery rule.
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